Policies and Procedures - ISM-CF 2003

 

ISM-CF Article IX, Section 3 Nominating Committee

Policy and Procedure for the Nominating Committee:
  1. The goal of this committee is to provide and produce a slate of qualified and willing officers from individual nominations and present it to the membership for consideration.
  2. The Executive Secretary shall contact individuals nominated to serve on the Nominating Committee in order to verify their willingness to serve.
  3. The BOD will select the members of the Nominating Committee from those willing to serve (see 1.0), the committee chair, and an alternate committee chair at the January BOD meeting.
  4. The Executive Secretary will notify the selected members as soon as possible following the January meeting to inform them of their acceptance by the BOD.
  5. The Immediate Past President (IPC), will serve as a non-voting member on this committee in an advisory capacity only. The IPC will assure that all meetings and decisions conform to the ByLaws and Robert’s Rule of Order.
  6. Nomination forms will be provided to the membership via the Buylines, Website, or hard copies at any official function of NAPM-CF.
  7. Nominations received by fax, email, or US mail will be forwarded to the committee chair.
  8. The committee chair will receive nominations. Within the perimeter of the committee’s agreement, distribute names/offices for contact and assure a joint decision by the committee with the selection of a slate.
  9. If any nomination form is received with more than one name or one office listed, the committee will accept the form as multiples of individual nominations.
  10. In the event that no qualified member’s name has been nominated for a particular office, the committee must make every effort to seek out a member to fill the position.
  11. A committee member will contact each individual nominee, acknowledging receipt of nomination for a particular office. The individual may be nominated for more than one different office.
  12. At the time of contact for an individual office, each individual nominee will be informed of his or her job responsibility as stated in the NAPM-CF ByLaws as well as responsibilities as a member of the BOD. This will include attendance and support at dinner meetings, BOD meetings, seminars, fund raising events, conferences and any other function supporting the mission of NAPM-CF.
  13. Meetings will be scheduled at the discretion of the committee members and lead by the chairperson. It is highly recommended that a round table decision be used to decide on the final slate.
  14. The committee must recognize that succession from one office to another is not an accepted fact. However, to retain experience and continuity, they must give this fact strong consideration.
  15. The number of nominations received for any individual should not be an influencing factor for selection to any position.
  16. Any expenses deemed necessary for the functioning of this committee needs to be approved by the current Chief Executive Officer (CEO).
  17. Every effort must be made by the individuals of the committee to attend all planned meetings.
  18. A unanimous decision by the committee will be necessary to nominate an individual for any particular office.
  19. The chairperson will notify the Executive Secretary of the completed slate, no later than noon prior to the scheduled March dinner meeting, or 60 days prior to the annual meeting, whichever occurs earlier. The nominating committee documentation, notes, submitted nominations, and slate shall be provided to the secretary for inclusion in the affiliate records.
  20. The Executive Secretary will notify the current BOD.
  21. The Chairperson will notify the members by reading the slate at the March dinner meeting. Upon completion of said notification, all committee documentation, notes, submitted nominations, and slate shall be provided to the secretary for inclusion in the affiliate records.
  22. In the event the March dinner meeting is not at least 60 days preceding the scheduled date of the annual May Meeting, the announcement of the nominations received by the committee will be released to the membership via email or a similar form of technology.